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  #1  
Old 04-02-2010, 09:51 AM
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Mike621 Mike621 is offline
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Organizing Your Records

Something I recently completed for my Claret:







I saw the method and care which Gordon/"processengr" used with his service records, so I figured I'd ditch the manila folders and get organized.

Total purchase price for the binder, sheet protectors, and labels was <$15.
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  #2  
Old 04-02-2010, 11:13 AM
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ensteele ensteele is offline
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Re: Organizing Your Records

Good move Mike. I do the same thing with several books and clear protectors for maintenance, information, and pictures.
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[COLOR=”silver”]1992 Tri Color L[/COLOR] ~45K (06/91) #2430
1992 Dark Teal LS-L ~184K (05/91) #0739
1992 Claret LS-L ~196K (05/91) #0831
1992 Pearl LS-L ~103K (06/91) #1680
1992 Pearl LS-L ~151K (06/91) #2229
1992 Dark Teal LS ~150K (07/91) #3098 (parts car)
1992 White LS-L ~139K (08/92) #6913
1993 25th AE ~98K (02/93) #164
1993 25th AE ~58K (02/93) #176
1993 25th AE ~107K (02/93) #215
1993 25th AE ~162K (02/93) #223
1994 Laguna Blue Pearl LSi ~124K (1/94) #2408
1994 Laguna Blue Pearl LSi ~144K (10/93) #1484
1994 Laguna Blue Pearl LSi ~68K (10/93) #1525
1994 Barcelona Red LSi ~46K (02/94) #2624
1994 Pearl LSi ~41K (12/93) #1961
1995 Bordeaux Pearl LSi ~70K (02/95) #855
1996 Polo Green LSi ~95K (03/96) #872
1997 Bordeaux Pearl LSi ~55K (08/96) #097
2003 Brilliant Red LS1 Convertible ~29K (04/03) #8951
1999 Magnetic Red LS1 Coupe ~33K (04/99) #6420

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  #3  
Old 04-02-2010, 11:22 AM
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Re: Organizing Your Records

Now Earl has a good excuse to get organized in folders...
But Mike, I tell you this: "A true SVXer remembers his maintenance records instead of recording them!"

J/K man, nice work.. I should do the same
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  #4  
Old 04-02-2010, 11:51 AM
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Re: Organizing Your Records

I have similar binders for my cavalier and svx. Organization is fun!
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  #5  
Old 04-02-2010, 12:00 PM
dcarrb dcarrb is offline
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Re: Organizing Your Records

I have a service log in a 3-ring binder showing service performed, date and mileage, and (where applicable) when it should be performed again. Receipts are kept by date, segregated by year, in a filing cabinet.

dcb
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  #6  
Old 04-02-2010, 01:01 PM
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ensteele ensteele is offline
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Re: Organizing Your Records

As far a maintenance and what was done last, and when it needs to be serviced next, I use Excel. I have a worksheet for each car and have a list of all maintenance done on each of them. I find that this is the best for me for so many cars.
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Earl .... ... .... ><SVX(*>

Subaru Ambassador

[COLOR=”silver”]1992 Tri Color L[/COLOR] ~45K (06/91) #2430
1992 Dark Teal LS-L ~184K (05/91) #0739
1992 Claret LS-L ~196K (05/91) #0831
1992 Pearl LS-L ~103K (06/91) #1680
1992 Pearl LS-L ~151K (06/91) #2229
1992 Dark Teal LS ~150K (07/91) #3098 (parts car)
1992 White LS-L ~139K (08/92) #6913
1993 25th AE ~98K (02/93) #164
1993 25th AE ~58K (02/93) #176
1993 25th AE ~107K (02/93) #215
1993 25th AE ~162K (02/93) #223
1994 Laguna Blue Pearl LSi ~124K (1/94) #2408
1994 Laguna Blue Pearl LSi ~144K (10/93) #1484
1994 Laguna Blue Pearl LSi ~68K (10/93) #1525
1994 Barcelona Red LSi ~46K (02/94) #2624
1994 Pearl LSi ~41K (12/93) #1961
1995 Bordeaux Pearl LSi ~70K (02/95) #855
1996 Polo Green LSi ~95K (03/96) #872
1997 Bordeaux Pearl LSi ~55K (08/96) #097
2003 Brilliant Red LS1 Convertible ~29K (04/03) #8951
1999 Magnetic Red LS1 Coupe ~33K (04/99) #6420

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  #7  
Old 04-02-2010, 01:23 PM
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Re: Organizing Your Records

My receipts are all tucked away in chronological order in a filing cabinet at home, but I've also got a mini spiral notebook in the glovebox with date/mileage/cost of all repairs & maintenance. You never know when you'll need this stuff and I've always found it best to keep it with the car. It's come in handy more than once.

Nice work though. My filing cabinet is no where near as organized as that. I've noticed that the print always fades on these receipts, hence the backup in the car, do the clear sleeves help preserve the records?
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  #8  
Old 04-02-2010, 01:33 PM
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Re: Organizing Your Records

Those crappy thermal-type register receipts wont last, regardless of storage method. About all you can do is photocopy or scan those.

The O'Reilly Auto Parts outlet here (maybe everywhere) still uses a pin-feed, dot matrix-type printer for their receipts. Those are much more enduring. My mechanic uses good old ballpoint on plain paper, printed work orders. (Too bad his handwriting is all but illegible.)

dcb
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  #9  
Old 04-02-2010, 02:07 PM
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Re: Organizing Your Records

I just shove all my crap into my glove box.

Once when I got pulled over the officer asked for my registration and proof of insurance until she saw that mess and promptly said "nevermind"
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Mods: ECU bead crush, 15 min mod, 20 min mod, drilled/slotted rotors & Axxis ceramic brakes, SS lines, 17" Evoke F1 wheels, XS-HF137 Sony Xplod speakers, 6000k HID's (lows & fogs), resistor mod, 1˝" Sleek Spoiler mod, custom exhaust by svxfiles, '02 WRX aluminum racing radiator by svxfiles, Summit Racing 400# x 300# springs w/ Koni's by svxfiles, ClassGlass fiberglass hood /w scoop, Nevin's rear sway bar, '97 grille, phenolic spacers, custom LED interior lighting, custom paint.
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Work to be done: Tinted windows, clear/LED tail lights, tailbar mod, "Power Mode" mod, Supertone horns, clear corners & headlight lenses, 2 pc splitters or custom bumper, Alcyone side skirts, TruSpeed Stage III SVX Intake, Hydra, 4.44 tranny swap, JDM auto folding side mirrors, engine rebuild, super charger, STi seats, bone leather interior /w SVX emblem, dash overhaul, SVX decals, paint (stock color). Total cost?: 22k At least it's going down..
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  #10  
Old 04-02-2010, 02:20 PM
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Re: Organizing Your Records

Three ring binders are your friend. I getting ready for Barrett Jackson.
Gene
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1992 SVX LS AWD 110K - Liquid Silver
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  #11  
Old 04-02-2010, 03:51 PM
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Re: Organizing Your Records

I organize mine chronologically in a loose leaf binder as well.

But for quick reference and an overall view, I type maintenance into an ongoing Word document. It is separated by year and includes service, shop, invoice number, mileage and date. Also lists major repairs and oil changes on the left side. This way I can quickly scan to see how many O2 sensors, sets of brakes, batteries, bearings, tires, etc. I have used.

If I need something fixed under warranty, etc., I just call up that particular shop and give them an invoice number or date. They can also pull it from their records.

This is the very first and eighth page. Currently I have 14 pages and counting









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Attached Images
File Type: jpg Record 1.jpg (104.8 KB, 403 views)
File Type: jpg Record 2.jpg (106.7 KB, 404 views)
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1996 Polo Green LSi #216..138,100 miles...SOLD

JFICX8659TH100216.....Date of Manufacture: November 16, 1995.....
Fuji Heavy Industries..Ōta North Plant....Ōta City,. Gunma Prefecture, Japan

In-Service Date: January 2, 1997



"The Pristine Green Polo Machine”
First Polo Green on the Network
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HID lighting (5000K) for headlight and H3 fog lights, PIAA SuperExtreme 120W high beams, rebuilt EG33 longblock, Cometic head gaskets, Phase II flexplate, AMR aluminum radiator with custom silicone hoses, 160A high-output alternator in aluminum-ceramic coated case, new design alternator wiring upgrade v.4, rare factory headlight protectors, refinished JDM BBS mesh aluminum wheels and custom, polished billet aluminum new hex center caps, LED grille mod, R1 Concepts high-carbon cryo slotted rotors, Akebono ceramic pads, Goodridge S/S braided brake lines, Smallcar Stage 1 shift kit, ThermalTech aluminum/ceramic-coated valve covers, Energy Suspension urethane front & rear swaybar bushings, Bontrager22 rear swaybar with QS Components Chromoly Teflon/Kevlar endlinks, "$15.00/5 minute" suspension mod. Hella Supertone horns, Custom stainless steel exhaust system with 2" headpipes, Magnaflow cats, AeroTurbine AR25 resonator /AWD "Bullet" muffler.


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  #12  
Old 04-03-2010, 03:54 AM
Lookin4SVX Lookin4SVX is offline
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Re: Organizing Your Records

Well I have a ton of paperwork from the last owners that needs a 3ring binder now....
He gave me 4 folders of receipts dating all the way back to the original window sticker.
Great idea thanks!

I am keeping a logbook of everything I do to the car in an excel spreadsheet.
once the repair is done I will date them print out the part list attach it to the receipt. That way if it needs to be done again I will have it in the records.

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  #13  
Old 04-13-2010, 04:27 PM
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Re: Organizing Your Records

Quote:
Originally Posted by SilverSpear View Post
Now Earl has a good excuse to get organized in folders...
But Mike, I tell you this: "A true SVXer remembers his maintenance records instead of recording them!"

J/K man, nice work.. I should do the same
Not at the rate some of us have to continue to fix things haha...
but nice idea! I have all mine just piled in a fed ex mailer lol.... for now.
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