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Old 05-24-2010, 10:56 PM
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svxcess svxcess is offline
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Join Date: Feb 2001
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READING XII Contract: SIGNED and RETURNED

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Talked with the Morgantown Holiday Inn this morning. They sent me an email with the new contract for next year's Reading attached. It has been approved, signed and returned

Reading XII will be held FRIDAY, MAY 20 to SUNDAY, MAY 22, 2011




Last year the hotel graciously reserved a generous block of 50 rooms for Friday and 50 rooms for Saturday.

The actual number filled was only 18 for Friday and 16 for Saturday.

Needless to say, I was embarrassed that they gave us 100 rooms and we used only 34 of them.





Because of this, they are giving us fewer rooms to start, if we fill up early enough, they will add rooms to the block. So it will be imperative that you register early.


Here is the initial breakdown of rooms for this year:

Friday night/ May 20... 18 rooms

....10 rooms with two queen beds – non-smoking
....05 rooms with one king bed – non-smoking
....03 rooms with two queen beds – smoking


Saturday night/ May 21 ...18 rooms

....10 rooms with two queen beds – non-smoking
....05 rooms with one king bed – non-smoking
....03 rooms with two queen beds – smoking

Room Rate: $80.00/night plus tax, or $88.80/night total. This is the same rate as last year — no increase.

Reservation cutoff date for block rate: / Monday, September 20, 2010

Cancellation:
Before 6:00pm on scheduled date of arrival to avoid penalty. Is a no-show occurs on the scheduled arrival date, the first night will be charged to the credit card and all consecutive nights reserved will be canceled.


I will advise you when the contract has actually been put into the system. At that point, you can begin calling the hotel and mention that you are reserving rooms under the SVX World Network that has already been set up. Tell them the room type you want and the dates you will need it. The number is 610-286-3000

You do not have to book both nights. Make sure that you specify the number of days and/or dates you will be reserving.


__________________________________________________ _________

As usual, if you register early enough, we can always add to the block if we fill it up. Even if you think you might possibly go, commit and book your rooms. There are no holds placed against your card and your credit card is NEVER charged until you check out, so there are no worries there. Don't hold back and wait.

Because of all the problems with Reading XI, I want this part of the operation to go smoother that it ever has this year.

Just like this year, once the contract has been signed, returned and entered into the system, I will start a Reading TWELVE "Rooms Booked" thread. I want everyone who actually books a room at the hotel to add their name, screen name, number of nights reserved and confirmation number.

__________________________________________________ _________

Once I post that thread, you will be free to call. This will make it much easier for me (and the hotel) to keep track of where we are and what we may need. And all of the records in one place.


Hor those who need more clarification, HERE is a copy of the current contract, signed by me, between the SVX World Network and the Holiday Inn.


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Attached Files
File Type: doc Reading TWELVE Contract 2011.doc (453.5 KB, 95 views)
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Last edited by svxcess; 06-21-2010 at 08:41 AM.
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