Hi everyone
Latest missive from Clarie at "The Organisation" about JAE :
Subject: Fw: JAE Update
Date: Thu, 9 Jun 2005 14:36:13 +0100
Hi,
Please find attached the current layout for JAE 2005. Please note this is subject to change but we will try not to make any alterations to those clubs that have already reserved a plot. You will see from the plot we have circled around the arena to keep clubs as close to the action as possible and have provided ample camping space. This is in addition to those wishing to camp on their own club plot. Now that we have more space to work with you will see, when you get to JAE, that we have increased the amount of space per car by 30%! We hope you approve.
In addition to the layout I have attached a booking form for an electrical supply. Please note these must be received with payment in full no later than Friday 15 July. I appreciate this is a duplicate of a lot of the information you have given already but we need this to pass on to the electrician.
As far as 'evening entertainment' goes please bear in mind we are adjacent a residential area and your cooperation in turning down the volumes of any systems at a reasonable time would be greatly appreciated. Lets make this a great event for everyone at JAE and for the local residents, please.
From the plan you will see there are two bars. These will be open from 11am until 5pm on Saturday and Sunday and will be open from 7pm until 11pm on Saturday only. The general public will be required to leave the site by 6pm so we hope we can rely on your cooperation to enforce this and we hope the two hour break in bar service makes this easier to enforce. There will be no bar on Friday night, so you'll have to bring your own. The bar will have an off-sales service of cans and bottles. Please make the best use of this as it prevents multiple trips to the local supermarkets.
In addition to the bar there is a restaurant which can cope for about 100 covers at any one time. Saturday night will be a curry night, Friday is yet to be determined. Once we have the full menus we will post them on the
www.japcarclub.com/jae forum. If you want to reserve a table please contact Jacqui Wheatley at the East of England Showground. Jacqui can be contacted on 01733 234451 or at
jwheatley@eastofengland.org.uk
Please note whilst we are happy for you to promote your club to all visitors we have a strict 'no flyers policy'. This is to prevent litter. On that matter, we will be giving each club some sacks during the day to help keep the place tidy. There will be regular litter picks but we need your help to clear up your club stand. Don't forget there is a competition for the best Car Club. Whilst this does include layout and presentation it also includes all other elements, such as safety, cleanliness, friendliness etc.
Saturday evening will see a Flame-out competition. There will be two classes. Assisted and Normally aspirated. If your members are interested in competing they will need to complete a form and hand it in on the evening. A copy of the form is attached.
Sunday morning, just to blow the cob-webs away will see the return of the Japcarclubs Tug o War. We already have a list of teams but, if you haven't entered one yet please let us know. Rules will be clarified nearer the event. As with all competitions it will finish with the usual fountain of champagne for the winners.
If you are interested in helping with any of the events please let us know. As well as the events listed above we have a Show n Shine competition. If your members are interested in helping with the marshalling or judging we could do with it. Anyone helping will receive a VIP pass for JAE, giving them free entry to the show.
Other information such as opening times for the gates, list of food stalls, agenda for the two days and other information will be posted shortly.
If you need hotels locally we have agreed a discount with some and these can be found here:
http://www.infotel.co.uk/ratecard/ra...?id=RC_JAE2005
In the meantime please note the receipts sent to you are INCLUSIVE of VAT. For your records The Organisation (marketing and events) Limited VAT number is 850 9586 91
Claire Williams
The Organisation
www.the-organisation.org
I have uploaded the Layout plan into my locker, but in summary we are placed near the entrance to the club area again. This time we are adjacent to SIDI and Scooby City, and near to the Skyline and JDM Owners, so if Tony want's to park his Skyline there but hang-out with us.............
In terms of who can come, all are welcome, in fact the more the merrier !! Please see my original and earlier posts for details. Tony, If you want to mail the banner back to me that's fine, or we can arrange a pickup sometime.
I need to start drawing up a list of likely attendees soon, so please re-confirm your diary/consult your "social secretary" and let me know.