The Subaru SVX World Network - Reading TEN Rooms Contract RECEIVED and SIGNED!!

Quote:

Originally Posted by svxcess (Post 543157)

Talked with the Holiday Inn this morning. Now that it is all over, there were only 26 rooms actually picked up for each night, out of the block of 50 rooms reserved for each night.

Because of this, the hotel was reluctant to add more rooms to this year's contract at this time. The current contract for Reading X provides for a total of only 135 rooms available for the three days. If the block is filled early enough, the block can be expanded, but they do not want to take the rooms out of inventory until the need actually arises. WE NEED TO COMMIT EARLY THIS YEAR!

Here is the actual breakdown:

Thursday night/ April 16... 35 rooms
....25 rooms with two queen beds
....10 rooms with one king bed

Friday night/ April 17... 50 rooms
....40 rooms with two queen beds
....10 rooms with one king bed

Saturday night/ April 18...50 rooms
....40 rooms with two queen beds
....10 rooms with one king bed

Room Rate: $78.00/night plus tax, or $86.58/night total.

Reservation cutoff date for block rate: Monday, March 2, 2009

Cancellation:
Before 6:00pm on scheduled date of arrival to avoid penalty. Is a no-show occurs on the scheduled arrival date, the first night will be charged to the credit card and all consecutive nights reserved will be canceled.

Once the signed contract has been received by HI, I will advise you when the contract has actually been put into the system. Call the hotel and mention that you are reserving rooms under the SVX World Network or Subaru SVX Club, that has already been set up. Tell them the room type you want and the exact dates you will need it. The number is 800-339-0264 or 610-286-3000

You do not have to book all 3 nights. Make sure that you specify the number of days and dates you will be reserving.

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As usual, if you register early enough, we can always add to the block if we fill it up. Even if you think you might possibly go, commit and book your rooms. You CC is NEVER charged until you check out so there is no worries there. Don't hold back and wait.

With all of the planning that has to be done, I want this part of the operation to go smoother that it ever has. The "Best Reading Yet" should have the best planning yet and the least complications of any previous meet.

Once the contract has been signed, returned and entered into the system, I will start a Reading TEN "Rooms Booked" thread. I want everyone who actually books a room at the hotel to add their name, screen name, number of nights reserved and confirmation number.

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Once I post that thread, you will be free to call. This will make it much easier for me (and the hotel) to keep track of where we are and what we may need. And all of the records in one place.

Please help me out on this one. I am getting tired of going to battle with the "Rooms Monster" every year.

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